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Privacy Policy

Your privacy is important to us. This policy outlines how we collect, use, and protect your personal information.

Last Updated: December 3, 2025

1. Information We Collect

Personal Information You Provide

We collect information that you provide directly to us when you:

  • Create an account on our website
  • Make a booking or reservation
  • Contact our customer support
  • Subscribe to our newsletter
  • Participate in surveys or promotions

This information may include:

  • Full name
  • Email address
  • Phone number
  • Postal address
  • Payment information
  • Date of birth (optional)
  • Passport or ID number (for tour bookings)
  • Special requirements or preferences

Automatically Collected Information

When you visit our website, we automatically collect certain information, including:

  • IP address
  • Browser type and version
  • Device information
  • Operating system
  • Pages visited and time spent
  • Referring website
  • Location data (with your permission)

Booking Information

When you make a booking, we collect:

  • Booking dates and preferences
  • Number of guests
  • Room or tour selection
  • Payment transaction details
  • Special requests or dietary requirements

2. How We Use Your Information

We use the information we collect for the following purposes:

Service Delivery

  • Process and confirm your bookings
  • Provide accommodation and tour services
  • Send booking confirmations and updates
  • Handle payments and transactions
  • Communicate important information about your stay or tour

Account Management

  • Create and manage your user account
  • Authenticate your identity
  • Provide customer support
  • Store your booking history and preferences

Communication

  • Respond to your inquiries and requests
  • Send important service-related notifications
  • Provide customer support and assistance
  • Send promotional offers (with your consent)

Improvement and Analytics

  • Analyze website usage and performance
  • Improve our services and user experience
  • Develop new features and offerings
  • Understand customer preferences and trends

Legal and Security

  • Comply with legal obligations
  • Prevent fraud and unauthorized access
  • Protect our rights and property
  • Enforce our terms and conditions

3. Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

Service Providers

We share information with third-party service providers who help us operate our business:

  • Payment processors (Yoco, credit card companies)
  • Email service providers
  • Cloud hosting services
  • Tour operators and transport providers
  • Analytics and marketing platforms

Legal Requirements

We may disclose your information if required by law or to:

  • Comply with legal processes or government requests
  • Enforce our terms and conditions
  • Protect our rights, property, or safety
  • Investigate fraud or security issues

Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

With Your Consent

We may share your information for any other purpose with your explicit consent.


4. Data Security

We take the security of your personal information seriously and implement various measures to protect it:

  • SSL/TLS encryption for data transmission
  • Secure payment processing through PCI-compliant providers
  • Password hashing and secure authentication
  • Regular security audits and updates
  • Access controls and employee training
  • Secure cloud infrastructure

However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. When information is no longer needed, we securely delete or anonymize it.


5. Cookies and Tracking Technologies

What Are Cookies?

Cookies are small text files stored on your device when you visit our website. They help us improve your browsing experience and understand how you use our site.

Types of Cookies We Use

Essential Cookies

Required for the website to function properly. Cannot be disabled.

Performance Cookies

Help us understand how visitors use our website to improve performance.

Functional Cookies

Remember your preferences and settings for a better experience.

Marketing Cookies

Track your activity to show you relevant advertisements.

Managing Cookies

You can control cookies through your browser settings. However, disabling cookies may affect your ability to use certain features of our website.


6. Your Rights and Choices

Under South African data protection laws (POPIA), you have the following rights:

Access

Request a copy of the personal information we hold about you.

Correction

Request that we correct any inaccurate or incomplete information.

Deletion

Request deletion of your personal information (subject to legal obligations).

Objection

Object to the processing of your personal information in certain circumstances.

Portability

Request transfer of your data to another service provider.

Withdraw Consent

Withdraw your consent for marketing communications at any time.

To exercise any of these rights, please contact us using the information provided at the end of this policy.

Marketing Communications

You can unsubscribe from marketing emails at any time by clicking the "unsubscribe" link in any promotional email or by contacting us directly.


7. Children's Privacy

Our services are not directed to children under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately so we can delete it.

Parents or guardians booking on behalf of minors are responsible for providing consent for any information we collect about the child.


8. Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:

  • Posting the updated policy on this page
  • Updating the "Last Updated" date
  • Sending you an email notification (for significant changes)

Your continued use of our services after changes are posted constitutes acceptance of the updated policy.


9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.


10. International Data Transfers

Your information may be transferred to and processed in countries outside of South Africa. We ensure that appropriate safeguards are in place to protect your data in accordance with this privacy policy and applicable laws.


11. Contact Us

If you have any questions, concerns, or requests regarding this privacy policy or our data practices, please contact us:

Grootboom Family

Email: info@derrickgrootboom.com

Phone: +27 (0) 44 272 6720

Address: Oudtshoorn, Western Cape, South Africa

We will respond to your inquiry within 30 days.